GoToMeeting is a popular tool for businesses to hold virtual meetings, webinars, and teleconferences. However, if your business is subject to HIPAA regulations, it is important to ensure that you have a Business Associate Agreement (BAA) in place with GoToMeeting to protect the confidentiality and security of your clients` protected health information (PHI).

A BAA is a legal document that outlines the responsibilities and obligations of both parties (your business and GoToMeeting) when it comes to handling PHI. HIPAA regulations require covered entities (such as healthcare providers and insurance companies) to enter into a BAA with any third-party service provider that has access to PHI, including cloud-based platforms like GoToMeeting.

Luckily, GoToMeeting offers a HIPAA-compliant plan that includes a BAA. This plan meets all of the HIPAA requirements for handling PHI, including encryption of data in transit and at rest, access controls, and regular audits to ensure compliance.

To ensure that your business is fully protected, it is important to review and understand the terms of the BAA with GoToMeeting. Some key provisions to look for include:

– Definitions: Make sure that the BAA defines key terms related to HIPAA compliance, such as PHI, covered entity, business associate, and breach.

– Obligations of GoToMeeting: The BAA should outline the specific responsibilities of GoToMeeting when it comes to handling PHI, such as implementing security measures, reporting breaches, and ensuring that their subcontractors are also HIPAA compliant.

– Obligations of your business: The BAA should also outline your business`s obligations when it comes to protecting PHI, such as ensuring that only authorized individuals have access to the data, reporting breaches, and providing access to PHI when required by law.

– Liability and indemnification: The BAA should clarify the liability and indemnification provisions for both parties in the event of a breach or other violation of the agreement.

By taking the time to review and understand the BAA with GoToMeeting, you can ensure that your business is fully protected when it comes to handling PHI in virtual meetings and webinars. In addition, having a BAA in place can help to build trust with your clients and demonstrate your commitment to protecting their sensitive information.